1. Booking and Payment

1.1. To secure your bespoke private retreat or corporate event booking, a 50% non-refundable deposit must be paid at the time of booking.

1.2. The remaining 50% balance payment must be made 90 days before your arrival date.

1.3. All bookings are subject to availability and confirmation from Evexia Bespoke Private Retreats & Corporate Events.

1.4. A booking confirmation will be sent to you via email once your deposit payment has been processed.

1.5. Minimum booking requirement: 2 participants for private retreats, with no maximum limit. Corporate events can accommodate groups of various sizes depending on chosen venue.

1.6. Payment plans may be arranged for larger groups - please contact us to discuss options.

2. Retreat & Corporate Event Inclusions

Your bespoke experience includes:

Accommodation & Dining:

• Luxury accommodation at your chosen venue (TAF Villas, Villa Athena, or Sails on Kos)

• Minimum 5 days/4 nights stay

• Meals as per venue (TAF Villas & Sails on Kos include breakfast and evening meals; Villa Athena is self-catering with restaurant booking assistance)

• Welcome arrival snack

Wellness & Activities:

• Bespoke wellness classes tailored to your group (yoga, Pilates, fitness training, breathwork, meditation, life coaching)

• Guided hiking experience with visit to Pandrosia Aloe Vera Farm (or alternative activity)

• 3-island cruise (or alternative activity of your choice)

• Complete flexibility to swap activities to suit your group's interests

Transportation & Equipment:

• Private transfers throughout your stay

• E-bike rental for island exploration

• All necessary equipment for wellness activities

3. Retreat & Corporate Event Exclusions

Your bespoke package does not include:

• Flights and travel arrangements to Greece

• Tourism tax (to be paid at venue upon arrival; refer to Greek tourism website for current rates)

• Travel insurance (highly recommended to cover all activities)

• Personal expenses and shopping

• Additional meals not specified in your chosen venue package

• Alcoholic beverages (unless specifically included in your bespoke package)

• Any activities not agreed upon in your personalised itinerary

4. Health and Safety

4.1. Participants acknowledge that they are taking part in the retreat/corporate event at their own risk.

4.2. Evexia Bespoke Private Retreats & Corporate Events conducts risk assessments and ensures all instructors and guides are qualified professionals.

4.3. Some activities, accommodation, and services are provided by third-party companies (venues, transport operators, activity providers). Evexia is not responsible for incidents arising from third-party services - these remain the responsibility of the respective providers.

4.4. All participants must complete and return health questionnaires prior to arrival.

5. Travel Insurance

5.1. It is highly recommended that all participants take out comprehensive travel insurance covering all activities included in your bespoke retreat/corporate event.

5.2. Insurance should cover medical emergencies, activity participation, cancellations, and personal belongings.

6. Cancellation Policy

6.1. Client Cancellations:

• More than 90 days before arrival: Loss of 50% non-refundable deposit

• 90-31 days before arrival: 75% of total booking cost

• 30 days or less before arrival: 100% of total booking cost (no refund)

6.2. All cancellation requests must be made in writing via email.

6.3. Evexia Cancellations: Evexia reserves the right to cancel a retreat/corporate event up to 30 days before arrival due to:

• Insufficient participant numbers

• Circumstances beyond our control (force majeure events)

• Venue unavailability

6.4. In the event of Evexia cancellation, a full refund of all payments will be provided. However, Evexia is not responsible for any additional costs such as flights or accommodation booked independently.

6.5. No-show policy: Failure to arrive without prior cancellation will result in forfeiture of the entire booking cost.

7. Liability

7.1. Evexia Bespoke Private Retreats & Corporate Events is not liable for any injuries, losses, or damages sustained by participants during the retreat/corporate event.

7.2. Participants are responsible for their own health and safety and must disclose any medical conditions, dietary requirements, or allergies prior to the event.

7.3. Evexia is not responsible for incidents, accidents, or service issues caused by third-party providers including venues, transport operators, or activity providers.

7.4. Personal belongings are the responsibility of participants - we recommend comprehensive travel insurance.

8. Conduct

8.1. All participants are expected to behave respectfully towards other guests, staff, instructors, and venue personnel.

8.2. Evexia reserves the right to ask any participant to leave the retreat/corporate event if their behaviour is deemed inappropriate, disruptive, or dangerous. No refunds will be provided in such cases.

8.3. Participants must comply with local laws, venue rules, and instructor guidelines at all times.

9. Force Majeure

9.1. Evexia is not liable for any cancellations, delays, or changes to the retreat/corporate event schedule due to events beyond our control, including but not limited to:

• Natural disasters, extreme weather conditions

• War, terrorism, civil unrest

• Government restrictions or travel bans

• Pandemic-related restrictions

• Venue closures or unavailability

9.2. In such circumstances, Evexia will work with clients to reschedule or provide alternative arrangements where possible.

10. Data Protection & Media

10.1. Personal data collected during booking will be used solely for retreat/corporate event purposes and stored securely in accordance with GDPR regulations.

10.2. Photographs and videos may be taken during your experience for promotional purposes. If you do not consent to this, please notify us in writing before your arrival.

11. Modifications

11.1. Evexia reserves the right to make reasonable changes to itineraries, accommodation, or activities due to circumstances beyond our control.

11.2. Any significant changes will be communicated to clients as soon as possible.

11.3. Requests for modifications to your bespoke package after booking confirmation may incur additional charges.

12. Agreement

By booking and participating in Evexia Bespoke Private Retreats & Corporate Events, you agree to these terms and conditions. Your booking and payment of the deposit signifies your acceptance of these terms on behalf of yourself and all participants in your group.

For any queries or additional information, please contact us at:

• Email: info@retreats-in-greece.com

• Alternative: evexia.kos@gmail.com

Thank you for choosing Evexia Bespoke Private Retreats & Corporate Events. We look forward to creating an unforgettable, transformative experience tailored specifically for you and your group.

Effective Date: 23rd August 2025