Private Luxury Retreat Terms & Conditions 2025
1. Booking and Payment
1.1. To secure your booking, full payment must be made at the time of booking.
1.2. Payment plans can be arranged and secured with a deposit payment. Full payment must be made 90 days before arrival.
1.3. All bookings are subject to availability and confirmation from Evexia (Kos) Fitness & Wellness Retreat.
1.4. A booking confirmation will be sent to you via email once your payment has been processed.
1.5. A booking of a minimum of 3 Participants
2. Retreat Inclusions
The retreat package includes:
- 7 Nights accommodation
- Daily Fitness Classes up to 3 per day
- Pilates & Yoga sessions non-specified
- 1x Guided hike
- Bicycle rental from arrival until Friday afternoon
- Daily breakfast
- 3 evening meals at local restaurants or on-site at TAF villas
- Airport transfers
3. Retreat Exclusions
The retreat package does not include:
- Flights and travel arrangements to Kos Island
- Tourism tax (to be paid at the venue upon arrival; refer to the Greek tourism website for rates)
- Travel insurance (highly recommended to cover all activities you wish to participate in)
- Lunch and 4 evening meals
- Daily expenses
- Any additional activities not listed in the program or specifically stated as 'not included'
4. Health and Safety
4.1. Participants acknowledge that they are taking part in the retreat at their own risk.
4.2. Evexia (Kos) Fitness & Wellness Retreat conducts risk assessments and ensures that all instructors are qualified.
4.3. Some activities and catering services are provided by third-party companies. Evexia (Kos) Fitness & Wellness Retreat does not accept responsibility for incidents or food-related issues arising from third-party services. These are the responsibility of the third-party providers.
5. Travel Insurance
5.1. It is highly recommended that participants take out travel insurance that covers all the activities included in the retreat.
6. Cancellation Policy
6.1. All cancellations are subject to our cancellation policy, which is available on our website or upon request.
6.2. Please review our cancellation policy for detailed information on cancellation terms, conditions, and any applicable fees.
6.3. Evexia (Kos) Fitness & Wellness Retreat reserves the right to cancel the retreat up to 30 days before arrival if there are not enough participants to make the retreat viable. The minimum number of participants is usually three.
6.4. In the event of such a cancellation, a full refund of the retreat cost will be provided. However, Evexia (Kos) Fitness & Wellness Retreat is not responsible for any other fees, such as flights. This is why travel insurance is recommended.
7. Liability
7.1. Evexia (Kos) Fitness & Wellness Retreat is not liable for any injuries, losses, or damages sustained by participants during the retreat.
7.2. Participants are responsible for their own health and safety and must disclose any medical conditions or allergies prior to the retreat.
7.3. Evexia (Kos) Fitness & Wellness Retreat is not responsible for any incidents or accidents caused by third-party providers.
8. Conduct
8.1. Participants are expected to behave respectfully towards other guests and staff.
8.2. Evexia (Kos) Fitness & Wellness Retreat reserves the right to ask any participant to leave the retreat if their behavior is deemed inappropriate or disruptive. No refunds will be provided in such cases.
9. Force Majeure
9.1. Evexia (Kos) Fitness & Wellness Retreat is not liable for any cancellations, delays, or changes to the retreat schedule due to events beyond our control, including but not limited to natural disasters, war, civil unrest, or other emergencies.
10. Agreement
By booking and participating in the Evexia (Kos) Fitness & Wellness Retreat, you agree to these terms and conditions. Your participation in the retreat signifies your acceptance of these terms.
For any queries or additional information, please contact us at evexia.kos@gmail.com.
Thank you for choosing Evexia (Kos) Fitness & Wellness Retreat. We look forward to welcoming you to an unforgettable experience on Kos Island, Greece.
Dated 22 May 2024
Terms & Conditions Fitness Retreat 2025
1. Booking and Payment
1.1. To secure your booking, full payment must be made at the time of booking.
1.2. Payment plans can be arranged and secured with a deposit payment. Full payment must be made 90 days before arrival.
1.3. All bookings are subject to availability and confirmation from Evexia (Kos) Fitness & Wellness Retreat.
1.4. A booking confirmation will be sent to you via email once your payment has been processed.
2. Retreat Inclusions
The retreat package includes:
- 7 Nights accommodation
- Daily Fitness Classes upto 3 per day
- Pilates & Yoga sessions non specified
- Guided hikes with stunning views upto 2
- Bicycle rental from arrival until friday afternoon
- Daily breakfast
- 3 evening meals at local restaurants (the 1st meal may not be at a restaurant due to your arrival time)
- Airport transfers
3. Retreat Exclusions
The retreat package does not include:
- Flights and travel arrangements to Kos Island
- Tourism tax (to be paid at the venue upon arrival; refer to the Greek tourism website for rates)
- Travel insurance (highly recommended to cover all activities you wish to participate in)
- Lunch and 4 evening meals
- Daily expenses
- Any additional activities not listed in the program or specifically stated as 'not included'
4. Health and Safety
4.1. Participants acknowledge that they are taking part in the retreat at their own risk.
4.2. Evexia (Kos) Fitness & Wellness Retreat conducts risk assessments and ensures that all instructors are qualified.
4.3. Some activities and catering services are provided by third-party companies. Evexia (Kos) Fitness & Wellness Retreat does not accept responsibility for incidents or food-related issues arising from third-party services. These are the responsibility of the third-party providers.
5. Travel Insurance
5.1. It is highly recommended that participants take out travel insurance that covers all the activities included in the retreat.
6. Cancellation Policy
6.1. All cancellations are subject to our cancellation policy, which is available on our website or upon request.
6.2. Please review our cancellation policy for detailed information on cancellation terms, conditions, and any applicable fees.
6.3. Evexia (Kos) Fitness & Wellness Retreat reserves the right to cancel the retreat up to 30 days before arrival if there are not enough participants to make the retreat viable. The minimum number of participants is usually three.
6.4. In the event of such a cancellation, a full refund of the retreat cost will be provided. However, Evexia (Kos) Fitness & Wellness Retreat is not responsible for any other fees, such as flights. This is why travel insurance is recommended.
7. Liability
7.1. Evexia (Kos) Fitness & Wellness Retreat is not liable for any injuries, losses, or damages sustained by participants during the retreat.
7.2. Participants are responsible for their own health and safety and must disclose any medical conditions or allergies prior to the retreat.
7.3. Evexia (Kos) Fitness & Wellness Retreat is not responsible for any incidents or accidents caused by third-party providers.
8. Conduct
8.1. Participants are expected to behave respectfully towards other guests and staff.
8.2. Evexia (Kos) Fitness & Wellness Retreat reserves the right to ask any participant to leave the retreat if their behavior is deemed inappropriate or disruptive. No refunds will be provided in such cases.
9. Force Majeure
9.1. Evexia (Kos) Fitness & Wellness Retreat is not liable for any cancellations, delays, or changes to the retreat schedule due to events beyond our control, including but not limited to natural disasters, war, civil unrest, or other emergencies.
10. Agreement
By booking and participating in the Evexia (Kos) Fitness & Wellness Retreat, you agree to these terms and conditions. Your participation in the retreat signifies your acceptance of these terms.
For any queries or additional information, please contact us at evexia.kos@gmail.com.
Thank you for choosing Evexia (Kos) Fitness & Wellness Retreat. We look forward to welcoming you to an unforgettable experience on Kos Island, Greece.
Dated 22 May 2024
Terms & Conditions Pilates & Breathwork Retreat 2025
1. Booking and Payment
1.1. To secure your booking, full payment must be made at the time of booking.
1.2. Payment plans can be arranged and secured with a deposit payment. Full payment must be made 90 days before arrival.
1.3. All bookings are subject to availability and confirmation from Evexia (Kos) .
1.4. A booking confirmation will be sent to you via email once your payment has been processed.
2. Retreat Inclusions
The retreat package includes:
- 7 Nights accommodation
- Daily Pilates & Breathwork classes
- 1x Guide Hike
- Bicycle rental from arrival until friday afternoon
- Daily breakfast
- Daily Vegetarian Evening Meal
- Evening Excursion to Zia Village
- Airport transfers
3. Retreat Exclusions
The retreat package does not include:
- Flights and travel arrangements to Kos Island
- Tourism tax (to be paid at the venue upon arrival; refer to the Greek tourism website for rates)
- Travel insurance (highly recommended to cover all activities you wish to participate in)
- Lunch and 4 evening meals
- Daily expenses
- Any additional activities not listed in the program or specifically stated as 'not included'
4. Health and Safety
4.1. Participants acknowledge that they are taking part in the retreat at their own risk.
4.2. Evexia (Kos) Fitness & Wellness Retreat conducts risk assessments and ensures that all instructors are qualified.
4.3. Some activities and catering services are provided by third-party companies. Evexia (Kos) Fitness & Wellness Retreat does not accept responsibility for incidents or food-related issues arising from third-party services. These are the responsibility of the third-party providers.
5. Travel Insurance
5.1. It is highly recommended that participants take out travel insurance that covers all the activities included in the retreat.
6. Cancellation Policy
6.1. All cancellations are subject to our cancellation policy, which is available on our website or upon request.
6.2. Please review our cancellation policy for detailed information on cancellation terms, conditions, and any applicable fees.
6.3. Evexia (Kos) Fitness & Wellness Retreat reserves the right to cancel the retreat up to 30 days before arrival if there are not enough participants to make the retreat viable. The minimum number of participants is usually three.
6.4. In the event of such a cancellation, a full refund of the retreat cost will be provided. However, Evexia (Kos) Fitness & Wellness Retreat is not responsible for any other fees, such as flights. This is why travel insurance is recommended.
7. Liability
7.1. Evexia (Kos) is not liable for any injuries, losses, or damages sustained by participants during the retreat.
7.2. Participants are responsible for their own health and safety and must disclose any medical conditions or allergies prior to the retreat.
7.3. Evexia (Kos) Fitness & Wellness Retreat is not responsible for any incidents or accidents caused by third-party providers.
8. Conduct
8.1. Participants are expected to behave respectfully towards other guests and staff.
8.2. Evexia (Kos) Fitness & Wellness Retreat reserves the right to ask any participant to leave the retreat if their behavior is deemed inappropriate or disruptive. No refunds will be provided in such cases.
9. Force Majeure
9.1. Evexia (Kos) Fitness & Wellness Retreat is not liable for any cancellations, delays, or changes to the retreat schedule due to events beyond our control, including but not limited to natural disasters, war, civil unrest, or other emergencies.
10. Agreement
By booking and participating in the Evexia (Kos) Fitness & Wellness Retreat, you agree to these terms and conditions. Your participation in the retreat signifies your acceptance of these terms.
For any queries or additional information, please contact us at evexia.kos@gmail.com.
Thank you for choosing Evexia (Kos) . We look forward to welcoming you to an unforgettable experience on Kos Island, Greece.
Dated 22 May 2024
ALL RETREAT CANCELLATION POLICIES
CANCELLATION POLICY
If you wish to cancel your booking more than 90 days before departure, you will only forfeit your deposit.
All cancellations within 90 to 60 days before departure, you will forfeit 25% of the total cost.
All cancellations within 60 to 30 days before departure, you will be refunded 50% of the total cost.
All cancellations made within 30 days of departure, you will not be entitled to any refund.
Notice of cancellation:
All cancellations must be submitted in writing by email to evexia.kos@gmail.com , along with your booking reference and reasons for cancellation.
It will be assumed that a customer wishes to travel on the booked experience, regardless of any restrictions put in place, unless we receive a cancellation request in writing. Failure to notify us will result in the service being non-refundable.
FAQs
Can I move my booking to a future date?
Should you wish to move your booking to a future date or make any other amendments to your existing booking, we will view such requests on a case-by-case basis, subject to availability.
If we are able to meet your requests, there may be a difference in price (higher or lower) due to seasonality or time of booking. Amendments may also incur an additional charge according to the terms and conditions of your original booking.
We reserve the right to charge a service fee for rescheduling. This fee will be determined on a case-by-case basis and will align with our previously stated cancellation policy.
What happens if my retreat is cancelled because of Covid-19?
If you receive notification that your retreat has been cancelled due to Covid-19, we will work with you and the host to find a suitable date to postpone to and if one cannot be found then a full refund will be offered.
What happens if I am unable to travel due to Covid-19 related illness?
If the customer is unable to travel due to illness but the trip is still operating, then our standard cancellation policy would apply. We strongly recommend the customer take out adequate travel insurance at time of booking.
We of course will try and help the customer by talking with the host to see if they were willing to amend/postpone their existing booking.
What do I do if I need to cancel or amend my existing booking?
For any questions regarding your booking, please email us at evexia.kos@gmail.com with your name and booking reference and we’ll be happy to assist.
Dated 22nd May 2024
Class & Personal Training Terms & Conditions
What is included in the price of a Pilates Class:
-
50minute class with a qualified instructor
-
Equipment needed for the class will be provided
​
What is included in the price of an Aqua Fitness Class:
-
45-minute class with a qualified instructor
-
Equipment needed for the class will be provided
​
What is included in the price of a Personal Training Session:
-
55-minute - 1-hour private session with a qualified trainer
-
Equipment needed for the class
​
What’s NOT Included in the price:
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Water
-
Sun protection
-
Towels
​
​
CANCELLATION POLICY
If you wish to cancel your booking more than 24hours before a class or Personal Training session, no fee will be payable.
If you wish to cancel your booking within 24hours of a class or Personal Training session, the full fee as agreed will be payable.
​
Notice of cancellation:
All cancellations must be submitted in writing by email to evexia.kos@gmail.com , along with your booking reference and reasons for cancellation.
It will be assumed that a customer wishes to partake in their booked experience, regardless of any restrictions put in place, unless we receive a cancellation request in writing. Failure to notify us will result in the service being non-refundable.
FAQs
Can I move my booking to a future date?
​
Should you wish to move your booking to a future date or make any other amendments to your existing booking, we will view such requests on a case-by-case basis, subject to availability.
​
If we are able to meet your requests, there may be a difference in price (higher or lower) due to seasonality. Amendments may also incur an additional charge according to the terms and conditions of your original booking.
​
What do I do if I need to cancel or amend my existing booking?
For any questions regarding your booking, please email us at evexia.kos@gmail.com with your name and booking reference and we’ll be happy to assist.
DATED 10 August 2023